Hospital Secretary- Herolim Private Hospital View All Careers
Description
An opportunity exists for a Hospital Secretary reporting to the Hospital Manager. This position is responsible for providing full secretarial and administrative support to the Hospital Manager and Management team.
Critical Outputs
|
Diary management. Typing and formatting all relevant correspondence and other documentation in MS Word. Creating and updating relevant spreadsheets in MS Excel. Designing and formatting of presentations on MS PowerPoint. Managing and maintaining an efficient filing system. Dealing with telephonic enquiries for managers. Travel arrangements. Setting up of meetings and all associated arrangements. Interfacing professionally with internal and external customers. Assist in arranging functions and conferences. Access, maintain and distribute various types of technical and staff data including reports, letters, mailing lists and memoranda. Capturing hospital statistics on relevant system. Handling of patient records for distribution to third parties.
|
Requirements
Grade 12 or equivalent NQF Level 4 qualification.
A secretarial diploma would be an advantage.
4 years’ experience in a similar role in healthcare.
Secretarial and/ or administration experience
Extensive knowledge of MS Office is a pre-requisite.
Sound mathematical skills
Accuracy, speed and attention to detail are important, as are good language and grammar skills
Competencies
- Collaboration/ Relationship Building
- Report writing
- Analytical thinking
- Problem-solving, analysis and judgement
- Resilience
- Engaging diversity
- Verbal & written communication and presentation skills
- Influencing
- Planning
- Customer responsiveness
- Project management
- Organisational awareness
- Excellence and quality orientation
- Ethical behaviour
- Technical and professional knowledge
- Adaptability
- Attention to detail
- Change agent
- Innovation
- Organising
Departments
- Admin